INSERT VPL SCREENSHOT /IMAGE

Note that you can click the button (or press F5) to invoke field help at any time from within the job panel itself.

Business Benefits

Some Clients in the system may be similar, but many (if not all) may have some unique arrangements (e.g., rates, qualifiers, etc.).

Since it is important to keep track of each Client's arrangements, this program allows you to set them up individually for increased accuracy and control.

Note: For related documentation and workflows, see CR - Client Related.

Usage

Use this job to maintain Client Account Arrangements for use by the system in the operation of the Warehousing programs.

"Arrangement" refers to the agreement made with the Client as to how the account is to be operated (e.g., billing, reporting, etc.).

Print:

There is no option in this program to print the values that are displayed on the screen. This can be done in program CR.44 [Client Arrangements Report].

Unitary Invoicing - Billing Theory:

Unitary Invoicing means that a Client receives a single periodic Invoice for all chargeable activities and for Storage Space, rather than . a separate Invoice per Receipt of Goods, a separate Ancillary Charges (Accessorial) Invoice, and a separate Recurring Storage Invoice.

It is possible to have both Unitary Invoicing Clients and multi-Invoice Clients in the system.

Unitary Invoices are usually (but not necessarily) issued weekly. So, it is most common to bill Storage in arrears four times monthly rather than once in advance. For a detailed explanation, see the text in Field 30. Following is a summary comparison of the various Unitary Invoicing types:

Format:

0 = Multiple Invoices - separate Invoice for Receipts, detail
1 = Recurring, billing in arrears (previous month) - all Charges, summary
2 = Recurring Charges - billing in advance - alll Charges, summary
3 = Recurring Charges - summary - Receipts on separate Invoice, detail
4 = Recurring Charges - detail - all other Charges, summary
5 = Recurring Charges - detail - Receipt Charges, summary
6 = Recurring and Special - Receipt Charges, detail

Accessorial/Ancillary = Miscellaneous inbound and outbound Charges (e.g., services, handling, etc.)
Detail = Invoice prints with Product/Lot details
Summary = Invoice prints by Document number, date, and Charge type

Preconditions

• All Client accounts must first have been set up with names and addresses using program CR.06 [Client Names and Addresses].
• Client defaults are set up in program WP.90 [Client Definitions].
• Account Manager codes are set up in program CR.04 [Account Managers] or WP.22 [Account Managers].
• Date Tables for Storage and Billing are set up in program CR.12 [Storage Periods/Billing Dates] and Billing Profiles in program CR.63 [Product Billing Profiles].
• Schema codes are set up in program CR.14 [Storage Billing Schemas] or WP.24 [Storage Schemas].
• Unitary Invoicing and Standard Weight are defined in program WP.99 [System Profile - 1].
• If the Client Type is B (for Broker) and Charges are to be billed to the Broker, you must set up Field 14 (Broker Charges Applied To) of program WP.96 [Order Processing Profiles].
• Message codes are set up in program CR.16 [Messages, Warnings, & Hazards].
• Forms codes are set up in program WP.78 [Shipping Document Forms].
• Product Format codes must be defined in program CR.64 [Product Code Formats].
• Lot Set codes must be set up in program WP.44 [Lotting Data Sets] and attached to the Client in program WP.46 [Lotting Assignments].
• Control Methods are set up in program CP.03 [Control Method].
• Turns Calculation is setup in Program WP.98 [System Profile - 2].
• Other codes that must be set up include:

WP.11 [Warehouses],
CR.38 [Carriers],
CP.06 [Service Level], and
CP.05 [Freight Type].

Converting a Unitary Invoice Client from a Manual System:

A Unitary Client must be converted to the system on the opening day of the current Storage Period. If the Period is weekly, then Monday is the likely start date. This ensures that the system will accumulate all necessary chargeable services for the Period (especially storage of goods on new Receipts).

The Opening Balance of Stock is established by creating a Special Receipt-of-Goods, listing every . Stock Item, Lot, and . Balance and Weight as at the close of the prior Period. If the Carrier field is entered as "Unitary Opening", the Handling Charges will be suppressed and the Storage Charges for the Opening Balances in the Period will pass to the Accumulator file.

Subsequent Actions

• The information entered in this program can be printed in program CR.44 [Client Arrangements Report].
• Rate information is set up or changed in program CR.22 [Storage, Handling, Other Rates].
• In the initial setup of a Client, the next program to be completed is CR.62 [Client's Inventory Products].
• Most of the details of the Client Arrangements will be used in program OE.01 [Enter Orders (Shipping)].
• The Order Filling Decision will affect program OE.91 [Batch Commit Orders].
• One-Time Clients (Client Type T) will be bypassed when running program IP.31 [Recurring Storage - Generate].
• Transaction history for a Client is removed from the system in program
• IC.01 [Purge Life-to-Date Activity], IC.04 [Activity Reports - Period-End] or IC.11 [Life-to-Date Expired Lots Rept]
• Messages (if any) will print in programs
• OE.03 [Print Shipping Documents], RE.22 [Receipts - Print] RE.32 [Receipt Invoices - Print].
• If any Client accounts need to be deleted, this may be done in program CR.52 [Inactive Client Deletion Rprt.].

Program Fields and Functions

To review a text version of the field help, click here. Click the button (or press F5) to invoke field help at any time from within the job panel itself.