3PL reference number assigned to a shipment of stock delivered from the client to the warehouse. The number may refer to an "In-Transit" (ASN) or a "Receipt".

An In-Transit is expected stock that has not yet arrived at the warehouse. A Receipt represents stock that has arrived and is currently "on-hand" at the Warehouse.

Transaction type relating to the disposition of the associated stock.

Following is a list of valid types:

ASN - Advance Shipment Notification. Stock that is expected but has not yet arrived at the warehouse; i.e., in-transit.

REC - Receipt. Stock associated with a Receipt has arrived and is on-hand in the Warehouse.

In-Transit (ASN) or Receipt numbers that are linked to this document.

Business that owns stock stored in a warehouse. Clients are billed for various logistics services (handling, storage, inventory tracking, transportation, etc.).

Note: It is possible for the warehouse to bill clients for services without tracking their inventory.

Client's own internal number or code that they associate/link to a shipment to the Warehouse. Specifically, it is the client's own inbound number.

Warehouse: the physical building that is used to store inventory.

A warehouse also contains multiple location codes each of which may be composed of an aisle, side, column and tier code. It is possible to define a single logical warehouse that represents multiple physical buildings

Date referring to either the actual date that inbound stock was received into the warehouse (for a "Receipt") or the expected arrival date of the stock at the warehouse (for an "In-Transit").

Time referring to either the actual time that inbound stock was received into the warehouse (for a "Receipt") or the expected arrival time of the stock at the warehouse (for an "In-Transit").

ID representing a specific car or container (e.g., on an ocean-going vessel) in which stock resides before shipment to a warehouse.

ID representing a specific car or container (e.g., on an ocean-going vessel) in which stock resides before shipment to a warehouse.

Receipt Type: Code used to categorize like Inbounds for various processing, reporting, and query capabilities. Following are the four system-defined Receipt Types that exist (and which may not be changed/deleted by a user):

D = Outbound is Denied/Refused

P = Purchase/New Receipt

R = Return

T = Internal Transfer

It is also possible for users to define Receipt Types.

Inbound Storage Type. A code indicating storage-related activities or requirements for the stock being received.

The following storage types exist:

B = Blast Freezing

C = Cooler

D = Dry

F = Freezer

Q = Quick

R = Regular

X = Cross Dock (Billing Related)

Note: Storage types are not user-defined.

Click view to link to Inbound Stock; i.e., products (description, location, quantities, etc.) coming into the warehouse.

Click view to link to Inbound Conveyances; i.e., pallet IDs that contain the stock when it comes into the warehouse.

Click view to link to Inbound Unit IDs (if stock is organized into units, serial numbers, etc.) coming into the warehouse.

Total number of pieces associated with all products received on the Inbound. Each piece refers to one Stock Keeping Unit (SKU) (box, case, bag, etc.) of a specific product. The SKU relates to how a specific product is typically tracked, counted, moved, etc.

Example:

Product A is tracked by the box and 10 are to be received.

Product B is tracked by the case and 20 are to be received.

Product C is tracked by the bag and 30 are to be received.

A total of 60 pieces are to be received on the Inbound.

Total Gross Weight of all stock to be received on an Inbound.

Total Net Weight of all stock to be received on an Inbound.

Total Cube (volume) of all products to be received on an Inbound.

A specific product's Cube is calculated by multiplying by its standard Stock Keeping Unit dimensions together; i.e., Length by Width by Height).

Total number of Conveyance IDs expected or actually received for the Inbound.

Calculation of the total number of Conveyance IDs that may be received for the Inbound.

The system calculates this value by dividing each product's total inbound quantity by the product's standard pallet quantity.

Example:

Standard Pallet Quantities:

Product A = 100 pieces

Product B = 50 pieces

Product C = 75 pieces

Inbound Stock Quantities:

Product A = 200 pieces

Product B = 60 pieces

Product C = 30 pieces

Calculated Number of Conveyances:

Product A = 200/100 = 2 Conveyance ids

Product B = 60/50 = 2 Conveyance ids

Product C = 30/75 = 1 Conveyance ID

Total Calculated Number of Conveyance IDs = 5

Notes: The system assumes that products will not be mixed on the same Conveyance. Also any remainder from the calculation constitutes another Conveyance (For example, if the product's standard pallet quantity is 100, and 101 pieces are to be received, then 2 Conveyance IDs are expected).

Code representing the carrier who transports stock related to the Inbound from its source (client, vendor, etc.) to the warehouse. Normally a carrier is assigned to the Inbound by the client.

The carrier is typically a third party company but they could be owned/operated by the customer, client, or warehouse.

Name of the driver used by the carrier who delivered the inbound stock from its source to the warehouse.

Tractor Number associated with the carrier that delivered the inbound stock from its source to the warehouse.

Trailer Number associated with the carrier that delivered the inbound stock from its source to the warehouse.

Seal Number associated with the carrier that delivered the inbound stock from its source to the warehouse.

Temperature of the front portion of the carrier recorded when it arrives at the warehouse with inbound stock to unload.

Temperature of the middle portion of the carrier recorded when it arrives at the warehouse with inbound stock to unload.

Temperature of the back portion of the carrier recorded when it arrives at the warehouse with inbound stock to unload.

Inbound Customer Code representing the business entity (Client, Vendor. etc.) from which the Inbound shipment originated.

The code "SAME" indicates that the Inbound client and customer are identical.

Note: The Inbound Customer Code is also known as a "Ship From".

Address (Street Name and Number) of the customer from which the Inbound was shipped.

State (or Province) Code of the customer from which the Inbound was shipped.

City (Town, Village, etc.) of the customer from which the Inbound was shipped.

Zip (or Postal) Code of the customer from which the Inbound was shipped.

An Inbound Status is the Inbound's Current/Last Status.

The system automatically assigns a pre-defined Status Code to an Inbound after an application task is performed (e.g., a Receipt is Created, an Invoice is Printed, etc).

Description of the current/last Status Code that is attached to the Inbound ("Receipt Created", "Receipt Rated", "Receipt Invoice Printed", etc.).

Percentage in which an Inbound has been received/completed.

RF operators in the warehouse who are assigned to a specific order/receipt to perform various tasks. See RF Operators.

Indication if an audit is printed for a receipt.

The system may be configured to ensure that an Audit Report must be printed after Inbound stock is received into inventory (to verify that the correct Products, Lots, Quantities, were recorded) but before the warehouse charges for any inbound services (Handling, Initial Storage, etc.).

Note: Audits are only printed for Receipts (they are not used for or relevant to In-Transits).

Indication that a Receipt has been Rated.

Stock may be received/recorded into inventory via Radio Frequency devices or manually entered into the system after it been physically received and put away without charging for warehouse services (handling and storage).

Later, a user may recall the "Un-Rated Receipt" and request that the system automatically "Rate" the Receipt to charge for handling and storage based on predefined product based rates).

Indication that an Invoice has been printed for the Receipt.

End of Day flag indicating that the Receipt has been "closed" (may no longer be changed/modified).

The running of the "End of Day" process "closes" all printed and accepted receipt invoices. If the Financial System is used then it also updates the General Legder (handling and storage revenue accounts) and the Accounts Receivable (creating the Receipt Invoice in the Sub Ledger).

Indication that an Electronic Data Interchange (EDI) transaction set is sent to the Trading Partner regarding the Inbound.

For example, if the Inbound is a Receipt, then an EDI 944 transaction set might be sent to provide the Trading Partner (Client) with details concerning the actual stock and quantities received by the Warehouse.

Number representing delivery-related information linked to an Inbound that is to be transported by a carrier from a source to a warehouse.

Appointment information (typically) includes the following:

Inbound Number

Date of Delivery

Time of Delivery

Carrier

Client

Client Reference

Customer Reference

Dock Door/Location

# of Pieces

Weight of Order

# of Pallets

Etc.

Code indicating the current appointment status.

Specific location at the warehouse where the carrier is scheduled to deliver inbound stock; e.g., Dock Door 15.

Note: A Door location need not be assigned to an appointment at the time of its creation or any time afterwards.

Time at which the carrier is scheduled (expected) to deliver stock to the warehouse.

Invoice generated by the warehouse to charge a client for the receiving, unloading, handling, put away, and initial storage of stock.

Date of the Receipt invoice.

This is normally the day on which the Receipt was rated and serves as the date for which the General Ledger system uses to post/record related types of Revenues (e.g., handling and storage) and the Accounts Receivable system uses to age the invoice and determine when it is due (to be paid by the Client).

Terms of Payment Code relating to the Receipt Invoice.

An example might be "N" = Net 30 Days (where the client needs to pay the entire invoice amount in 30 Days and there is no discount for early payment).

Indication that all charges are suppressed on the Receipt Invoice.

Typically this column will have a "No" value.

Indication that there is a third party Bill-To (Customer, Carrier, etc.) that will pay for some or all of the handling and initial storage for the inbound invoice and future recurring storage charges.

Indication that there are overage, shortage or damaged goods for the Inbound.

This column may contain none, some or all of the following values.

O = Overage

S = Shortage

D = Damages

Indication that the Inbound is a result of an internal transfer That is, if ownership of the stock was changed from one client to another client.

Indication that the Inbound was Deleted.

Indication that locations are assigned to an In-Transit.

This is used to check which In-Transits require pre-assigned put-away or storage locations so that when the stock does arrive it may be "quickly received" into the designated locations.

Inbound Notes typically contain information concerning tasks that may need to be performed in relation to Receiving and Billing.

Notes are created and used for communication between Warehouse staff and contain (amongst other things) the note's author and date/time sent but are not available for viewing by Clients.

Multiple Inbound Remarks may originate from either the Client and/or Warehouse and typically contain information concerning tasks that need to be completed during the receiving of the Inbound.

Notes: Although a remark may contain information concerning specific stock it is NOT associated with a specific Inbound line (i.e. a Product and Lot). If this column contains the value of "No" then no remarks are associated with the Inbound.